Letter of Permission Procedure

A document of these instructions can be found here.

Students who wish to take courses at another university you must complete the Request for Letter of Permission through Mosaic.

Incoming students are NOT permitted to take Commerce course on a Letter of Permission.

Do not register for courses at the host university until you receive written permission from the Student Experience –Academic Programs Office. 

  • First year students are permitted to take courses on LOP, ONLY after the manual assessment is completed and are eligible to continue on to level 2.  This usually happens at the end of May.
  • Final year students are permitted to take courses during the fall and winter terms.
  • Only non-commerce electives can be taken.
  • No more than 6 units of a minor can be from transfer credit/Exchange or LOP courses.
  • Students are only permitted to take courses on LOP during the summer term.
  • Students with two “F” grades during the past academic terms are NOT permitted to take courses on LOP.
  • Students who have transferred 42 units from another university, are NOT permitted to take courses on LOP.
  • Students should meet with an academic advisor before a LOP request is submitted.

Course Approval

  1. Pre-approved course equivalencies can be found on the Registrar’s website. Click on “Search Course Equivalencies”.
  2. For courses NOT been previously evaluated:
  3. Complete the LOP Course Equivalency Request Form
  4. Submit this via email to the program coordinator to evaluate the course.
  5. You may submit the LOP request after confirmation is received that the course is equivalent.
  6. Spring/Summer term LOP requests will be approved starting the first day of Spring/Summer course registration.
  7. Fall/Winter term LOP requests will be approved starting the first day of Fall/Winter course registration.

Applying for a Letter of Permission:

  • Review the other university’s website to ensure the course is offered.
  • Ensure you have the pre-requisite required for the course.
  • If it is to fulfill a requirement for a Minor, ensure it is a course required for the Minor.
  • If it is to fulfill a “Cross Cultural” requirement, refer to this link to ensure the course is listed as such.
  • Students will receive an email within 5 business days after the accurately completed LOP application is submitted.

Registration at the host university:

  • Follow the host institution’s application procedures, paying close attention to the dates and deadlines. Students are responsible for making a formal application to the institution where they intend to study.
  • Print the Letter of Permission, available in the Mosaic Student Centre, and submit it to the host university.
  • Enrol in courses at the host university – applying for an LOP through MOSAIC will not do this for you automatically.

Deadlines: 

  • Students wanting to take courses in the spring/summer term must submit the application between March 1st to July 3rd
  • Final year students hoping to take a course in the final winter term must submit their application before December 1st.
  • Application submitted after the above dates will NOT be processed.

Graduation Considerations

Student in their final year and are expecting to graduate, transcripts for LOP courses must be

received by no later than:

  • Spring Convocation May 15
  • Fall Convocation October 15

Completing a Letter of Permission:

Upon completion of course(s), students must request an official transcript to be sent directly to:

Alexis Norvack
DeGroote School of Business, DSB 112, 1280 Main St. W.,
Hamilton ON. L8S 4M3

  • Only Original hard copies of the transcripts are accepted.  Faxed or scanned copies are NOT accepted.
  • If an official transcript is not received, a grade of NC (No Credit) will appear on your McMaster transcript.
  • If a minimum grade of C-(60%) is achieved, a grade of T (Transfer) will appear on your McMaster transcript. These units will satisfy requisites and count toward your degree, but will not be calculated into your cumulative grade point average.
  • If a minimum grade of C-(60%) is not achieved, a grade of NC (No Credit) will appear on your McMaster transcript. These units will not count towards your degree nor will they be used in the calculation of your cumulative grade point average.

Withdrawing/not registering for the course AFTER permission is granted:

After the approval is granted and you decide NOT to register or withdraw from the course, you must provide proof in the form of a transcript, letter, or email from the host university. Failure to do so will result in a grade of NC on your McMaster Transcript.

 

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